A Cost/Benefit Analysis of SharePoint vs Xerox Document Management Solutions in Fort Worth

If you are in search of Document Management tools for your business, Xerox and SharePoint are two alternatives that might have crossed your path. But how are you assessing your options?

In our 20+ years of experience in assisting with the implementation of innovative and robust tools that ameliorate processes and promote teamwork, we have observed that buyers are most apprehensive about the total cost of implementation (TCO).

However, beyond that, they're also assessing features, vendor credibility, and user reviews.

Thus, in this piece, we're comparing Xerox DocuShare and Microsoft SharePoint side-by-side.

We will examine pricing, functionality, and customer feedback from a number of the most renowned platform review sites. But first, let's go over the benefits of document management solutions.

The Advantages of Document Management Tools

A document management solution could help you improve efficiency, expand collaboration, and enhance security for those industries that handle classified data, like government, healthcare, and the financial field. Let us take a closer look at each of these benefits.

• Paperless structures are more cost-effective

• Centralized document database

• Amplified capability and productivity for your staff

• Strengthened safety for your classified records and data

• Improved regulatory compliance

Now that we have reviewed the benefits of document management solutions, let's begin our software evaluation with a quick introduction to of these solutions.

Microsoft SharePoint vs Xerox DocuShare Comparison

Introduction

Microsoft SharePoint is a cloud-based, SaaS collaboration solution that supplies a document management and safekeeping system and integrates easily with Microsoft Office tools like Excel.

Organizations of all sizes could also expand SharePoint Online's capacity to incorporate process automation with the use of Microsoft PowerApps' Power Automate program.

Automation features include things like Optical Character Recognition (OCR), artificial intelligence, and machine learning to extract information from scanned documents and indexed PDFs.

Xerox DocuShare, an enterprise content management system (ECM), allows users to create, share, and control content while easily incorporating other corporate systems, and expanding customized software solutions.

While considered an ECM, Xerox DocuShare can be enforced in small companies and SMB's as well to streamline company processes and alleviate document management.

It should be noted that Xerox DocuShare can be programmed to provide workflow automation capabilities.

Pricing

When we think about the total cost of ownership (TCO) for a document management platform, we should take into account a number of elements namely:

• Licensing

• Subscription Fees

• Onboarding and Training

• Business Needs Customizations

• Maintenance and Support

Xerox DocuShare pricing begins at $1,500 per license and Microsoft SharePoint's pricing begins at $5 per user/month. Although there is a substantial difference, we need to learn more about the functionalities presented before coming to a conclusion.

Now, let us take a look at how Xerox and SharePoint contrast in terms of functionalities.

Features

Like with any organizational program, it’s critical that you carefully examine functionality as part of your evaluation process. Frequently, software categories involve options that differ significantly in their functionalities and capacities.

The platform you finally pick should offer a positive user experience, support your organizational activities and workflows, and provide more visibility into your operations. They should also incorporate the aspects that essential to your team.

In this regard, let's take a look at Xerox DocuShare vs Microsoft SharePoint functionality specific to document management.

Customer Reviews

Another key element when evaluating document management solutions is customer reviews. Let us take a look at a few reviews from a number of the most popular product review websites.

Not sure which document management system is best for you in Fort Worth? Wave can help!

Upholding a competitive advantage in today's fluctuating corporate environment can be challenging. Through streamlining your corporate tasks to improve competence and eliminate bottlenecks, you could give your company the best opportunity of staying ahead of the competition.

To do that, your business must be careful to pick the proper solutions that will help you utilize your resources and achieve your strategic development goals.

It is not always easy for a company just getting underway with back-office transformation or intelligent information management programs.

At Wave, we can aid by examining the foundational pieces of your business and via step-by-step digital renovation and business workflow automation, enhance them.

We use a mixed toolset based on your company needs to automate your monotonous organizational tasks around extracting, arranging, and filing data so that it's easy to locate and utilize whenever, from wherever.

We can help you to custom-tailor your document management platform to fit your business's individual demands and we willingly go along with more than 60 industry-accepted DMS and ECM solutions.

If you’re keen to learn more, connect with us immediately and we can set up a time to chat.