Turn Your Business Into An Efficiency Machine in Fort Worth: OpenText vs Azure Document Management Solutions

In today’s competitive business landscape, any sectors where companies can enhance efficiency and augment the output must be given priority.

Document management may not be the first thing you think of when you question yourself, “What do we need to work on?”

Despite that, document management is at the groundwork of your organization and back-office workflows. Thus, it’s an excellent first step to your digital conversion journey.

Archive cabinets and other paper-based groundwork are inefficient and induce constrictions since essential records become hard to obtain and/or are frequently misplaced.

As a result, silos are formed, collaboration is impaired, and time is wasted on activities and workflows that could be optimized.

Via document management solutions, you could develop a electronic, paperless scheme where vital data is easily attainable and all parties, across factions, have access to the data they require to function effectively.

Technology like robotic process automation (RPA) and optical character recognition (OCR) can remove the need for physical processing, data entry, storage, and routing.

Today, we’ll talk about two of the most popular document management solutions: OpenText and Microsoft Azure.

But before we get to our analysis, let's take a quick look at the key advantages of utilizing document management solutions.

The Advantages of Document Management Tools

Let’s examine a number of of the gains of document management platforms.

Increased Productivity and Efficiency

With conventional, physical tasks, your workers waste precious resources that could be better deployed to tasks that achieve development goals. With an automated, optimized document management platform, these monotonous processes will be eliminated.

Furthermore, a document management solution is better at enforcing regulatory standards than paper systems, which can soon become too cumbersome to regulate.

A Centralized Storage Repository

In a cybernated setting, all of your documentation and sensitive data can be preserved in a primary, secure document storage location.

This enables safeguarding sensitive data and distributing files to the right people when they need them much easier than in traditional manual storage methods.

With the utilization of a DMS inventory system, searching for the needed documents can be achieved in a matter of seconds instead of wasting a large amount of time searching for paper records.

Additionally, with a digital storage solution, team members can join forces and access documents on the move from their smartphones.

Enhanced Data Security

With increased innovation comes a responsibility to assure that any programs consisting confidential data are adequately secured.

OpenText and Microsoft Azure both provide security features such as access controls, two-factor authentication, and more.

These qualities can empower your company’s cybersecurity status by guaranteeing that only authorized personnel have access to classified files and that every single editing or accessing of classified files have an audit trail.

Lastly, in the eventuality of either a natural catastrophe or a security incident, through a DMS platform, you have the assurance that your documents have been backed up and can be restored so that your organization can resume essential processes immediately.

Proper Regulatory Compliance

For companies who operate in high-compliance sectors, a document management solution can help to enforce regulations that are set forth to protect companies from cyber threats and violations of their clients’ privacy rights.

OpenText vs Microsoft Azure Features and Pricing Diagram

OpenText Overview

OpenText is an Enterprise Content Management (ECM) that empowers companies to gather, store, forward, and oversee the entire workflow of their computerized documents.

This supplies businesses with improved control over their documentation all while increasing cooperation across departments. It can be deployed on-premises or in the cloud.

OpenText Pros

• Pricing can be costly but can be customized to your particular requirements.

• For the ones that want an end-to-end tool, Documentum is a robust program that can handle whatever you need it to.

• ApplicationXtender (AX) is a scaled-down, build-as-you-go alternative to the more expensive Documentum tool.

OpenText Cons

• The UI is a bit complex to understand initially.

• The platform demands consistent upkeep and upgrades as time passes which could be pricey.

• You may be required to pay additional functionality add-ons depending on your license.

Microsoft Azure Overview

Microsoft Azure, in contrast to OpenText is a significantly larger cloud solution that provides a range of features that support designing, testing, and deploying applications. As a part of this comprehensive outline, this could include secure document management and automation.

Azure Pros

• The accessibility and dependability of market leader, Microsoft as well as its 99.95% Uptime guarantees.

• Unparalleled data protection empowers you to fulfill several industry standard regulatory requirements.

• Pay-as-you-go concept enables you to select which features you need and add extra aspects as required. This makes it an excellent solution for a small company, SMB, and even an enterprise.

Azure Cons

• Demands a lot of maintenance, management, and monitoring.

• Higher licensing degrees could become expensive.

• To ensure Azure is performing optimally for your business, specialists are needed to appropriately configure the tool.

How Wave Can Assist You in Enforcing a Document Management Tool in Fort Worth

Whilst we can easily agree that the ideal first step in increasing your company’s competitiveness lies in developing and streamlining workflows, it is not as easy to agree on how to accomplish this.

To perform your strategic objectives, you need the right solutions stack that enhance your present systems and can be integrated easily.

We work with our customers as partners. Coming alongside the company to analyze the foundational business model, schemes, and arrangements so we could identify bottlenecks and other departments where advancements can be achieved easily and cost-efficiently.

To accomplish this, we use a mixed solutions stack tailored to your specific business requirements and use them to automate your tedious business workflows around extracting, systematizing, and filing data.

This includes over 60 industry-accepted ECM and DMS platforms that can help to digitize paper systems, enhance sharing, systematizing, and cooperation among teams, and ensure that your teammates can access the information they need whenever, from wherever.

Ready to learn more? Let’s arrange a time to chat.